This policy has been developed by the St Andrew’s College community
If you have any questions about this policy please do not hesitate to contact firstname.lastname@example.org
Policy created April 2017
Policy updated February 2018
Policy authorised by St Andrew’s College Council
Date to be reviewed April 2020
The St Andrew’s Community
Who we are
Born of the Scottish Enlightenment, St Andrew’s College is a diverse and inclusive community united through our College Values. Our members value reasoning, responsibility and personal choice and as such support one another in maintaining respectful relationships in all circumstances (on or off college grounds, with other College Members, with people external to the College, etc.)
The term College members includes all students and staff (both residential and non-residential). All College members are bound by St Andrew’s College policies. Alumni, contractors and visitors to College are also considered to be bound by College policies when onsite.
Our student members are young adults who are legally accountable for their actions. As a result of this, the our policy and procedures relating to respectful relationships emphasises personal responsibility and conformity with the law.
We recognise that discrimination, bullying, harassment, sexual harassment, assault, indecent assault and sexual assault are abuses of power that contravene the St Andrew’s College Code of Conduct as well as being criminal offenses. We take all reports of inappropriate conduct seriously and have a well-established process for responding to these reports with impartiality and sensitivity.
All members of the St Andrew’s College Community have the right to live, study and work in a safe and supportive environment and we endeavour to maintain and promote this environment, recognising that we are all responsible for maintaining this through:
- An historic overarching College motto of ‘Christo, Ecclesiae and Litteris’ which incorporates the overarching following set of values; Service, responsibility, humility, leadership, friendship, community, inclusion, attainment, enlightenment, rigour and engagement
- Education and training for students and this is done throughout the year at College, with sessions run by external providers, by College Life staff and supported by ongoing posts and information provided to College members by College Life, Pastoral Leaders and Students’ Club.
- Training senior members of College on how to approach, give information and support fellow members to seek assistance.
- Engaging with all College members in creating an intention community that is inclusive, respectful and reflective.
- Responding safely and in a timely manner to emerging issues.
Any member of the College community with concerns or questions is encouraged to seek help for themselves or for others at any time, either during or after the event. All matters will be confidentially and respectfully managed and the health and wellbeing of everyone concerned is of the utmost importance.
Where to go for help
No Wrong Door Policy
The priority of St Andrew’s College is maintaining the safety, health and wellbeing of all members, our community is here to support you. The No Wrong Door Policy means that if you have any enquiries you can contact anyone in the College community who you feel comfortable talking to. The needs and rights of individuals and the community are paramount and all enquires will be dealt with sensitively, confidentially and respectfully.
To support the No Wrong Door Policy, all staff, Pastoral Leaders, and most Senior Students, including Student Mentors/Academic Buddies, Students’ Club leaders and Academic Area Tutors have completed physical and mental health first responder training and are happy to assist fellow College members.
Who do I speak to?
You are welcome to approach anyone in the College community but here are some suggestions of who you might like to contact. For contact details please refer to contact details sheet.
Not feeling confident with a subject? Worried about your final grade? Thinking about changing degrees?
The Senior Tutor facilitates the St Andrew’s College academic program. They support the student Academic Area Tutors and are happy to help out with any academic queries, questions or issues. For specific academic issues, look at the descriptions below for who to see.
Dean of Studies
The Dean of Studies supports the Senior Tutor with the academic program.
First year students are paired up with their very own 2nd or 3rd year Academic Buddy who will be studying in the same faculty as them. Ask your Academic Buddy about day to day or logistical issues – What textbooks do you need? Where is that building/room? How do you submit an assignment online?
Academic Area Tutors
Academic Area Tutors (AATs) provide more in depth and course specific information to students through regularly scheduled tutorials. They are available to help with coursework.
Having a rough time at College? Feeling like you don’t fit in? Not sure how to get involved? Having health or wellbeing issues that impacting your life? Feel you need additional support? Missing home? Need someone to chat to? Our Pastoral Leaders can help and all enquires will be dealt with sensitively, confidentially and respectfully.
Pastoral Leaders are student members of College who are strongly engaged with the student community. They live throughout College, including at our Australia Street Campus. We also have a dedicated member to support our non-residential members (Non-residential Liaison).
St Andrew’s Students’ Club – House Committee
The house committee is elected each year by the students of St Andrew’s College consisting of 11 members. The house committee is a group of students that leads and directs the St Andrew’s Student Club throughout the year in the many facets of the college and inter-collegiate community.
The senior student is the executive officer of the Student’s Club who chairs Students’ Club and House Committee meetings. The senior student is the main liaison between the Students’ Club and the Principal as well as the College Council and plays an important role in dealing with disciplinary issues within the Students’ Club. As the public face of the student body the leadership of the senior student demands a desire to take part in the improvements of Andrew’s as well as overseeing the leadership in the various sub-committees in the Students’ Club.
The Honorary Secretary is principally the liaison between the House Committee, Students’Club and Administration. This includes recording and reporting minutes and all correspondence of Student’s Club and House Committee meetings. Major roles of the Secretary include undertaking the room draw, coordinating and publishing the social calendar, organising interviews for prospective students, day-to-day organising for the Students’ Club and being a source of communicate with Administration.
The Honorary Treasurer primarily manages the financial responsibilities of the Students’ Club as well as upholding executive responsibilities. This includes managing the Students’ Club budget, completing quarterly business activity statement for the Australian Tax Office and managing the financial aspects of all Student Club run events.
Honorary Assistant Treasurer
The Honorary Assistant Treasurer has many practical roles to ensure the logistical functioning and operation for the Students’ Club. The role of the HAT includes; allocating and monitoring car parks, attending and assisting in damages meetings and liaising and coordinating with the fresher representatives to ensure logistical duties are upheld. The HAT works closely with the executive, administration and particularly the Bursar to conduct these roles in a fair and transparent manner.
The Inter-Collegiate representatives (one female and one male) primary role is to liaise between the Students’ Club, House Committee and the Inter-Collegiate Committee. The inter-collegiate committee has two representatives from each college. Inter-collegiate representatives for St Andrew’s will attend a fortnightly meeting with the rest of the committee to organise, facilitate and liaise major inter-col events. Additionally, it is the inter-col representative’s responsibility to communicate important information concerning the broader inter-col community with St Andrew’s Students’ Club and vice versa.
The social representative’s role is to liaise with all social secretaries and sub-committees to direct and assist with all events throughout the year where necessary. The social representative is responsible for the representation and communication between House committee and social sub-committees to ensure transparency in every aspect of the event. In addition to this, the social representative is responsible for sourcing and organising sponsor businesses for the benefit of Students’ Club.
St Andrew’s College has a number of creative and performing arts ensembles throughout the year. As competitors for the Palladian Cup St Andrew’s students compete in public speaking, debating, solo and group vocal, solo and group instrumental, solo and group drama, dance and art. The primary role of the cultural representative is to organise everything related to the Palladian Cup. This includes liaising with inter-collegiate cultural representatives about the competition and organising St Andrew’s competitors for each section of Palladian by organising auditions with College staff and liaising with cultural secretaries. In addition to Palladian Cup St Andrew’s has further cultural activities including Dramsoc, art exhibitions, jam nights, gala concerts, choirs, bands and ensembles, acapella groups and gala concerts. The Cultural Representative is responsible for liaising with all cultural subcommittees, assist in organising cultural events and be a source of communication with the House Committee.
St Andrew’s College has a number of sporting teams and competitions throughout the year. The Rosebowl Cup consists of competition in netball, swimming and diving, rowing, hockey, soccer, tennis, basketball and athletics. The Rawson Cup consists of competition in cricket, swimming and diving, rowing, rugby, soccer, tennis, basketball and athletics. Respectively, the Rosebowl and Rawson representatives’ role is primarily to oversee and communicate with the sport secretaries in the running of their campaign in addition to promoting attendance and support for sporting events from the rest of college.
The role of the alumni liaison is to provide reciprocal representation between the Students’ Club and St Andrew’s college alumni. The alumni liaison is responsible for putting forward any request to the Alumni Committee as well as passing on current news regarding the Students’ club. Further to this, the alumni liaison is responsible for organising and coordinating St Andrew’s alumni for the careers week and nights throughout the year.
Other Student Leaders
A Mentor is assigned to each first year student to guide them through their first year at St Andrew’s College. New students meet their mentor in O week to help them become part of College and to provide ongoing support and information throughout the year.
College understands that there may be specific issues for students with diverse sexuality or gender identity. We have student representatives who can provide support and information.
Students with Culturally and Linguistically Diverse (CALD) Backgrounds
College understands that there may be specific issues for students with culturally and linguistically diverse backgrounds. Whether a citizen of Australia or an overseas national, members with CALD backgrounds may face particular challenges in the College setting and as a result, we have students representatives from culturally and linguistically diverse students who can provide support and information.
College Members study at a variety of institutions– UTS, UNSW, Notre Dame, UoWS, Usyd, The Conservatorium of Music. Each institution has its own student support services. Please see the relevant institutional website for more details.
College members attend a number of tertiary institutions and each of these institutions have policies regarding bullying, harassment and discrimination. Students of each institution are bound by these policies as well as St Andrew’s College policy.
Who to contact
If you have any questions about this policy please do not hesitate to contact email@example.com
St Andrew’s College seeks to support its student members through their transition to adulthood with a breadth of intellectual, spiritual, cultural and social experiences. Rather than creating policy grounded in punitive measures, this policy aims to empower College Members by focusing on wellbeing and encouraging its members to think critically, to make informed choices and to hold themselves and others accountable for their actions.
This policy intends to:
- Make College Members aware of the support available to them
- Emphasise responsibility to self and others
- Guide College Members in creating a community which values informed consent and respects choices
- Minimise any harm as the result of consuming alcohol, smoking or using other drugs
- Clearly set out the legal obligations of College Members
- College Members who are 18+ years old have the right to make an informed choice free from peer pressure to consume or not to consume alcohol.
- College Members who are 18+ years old and who have chosen to consume alcohol are encouraged to drink at lower risk levels: that means up to 2 standard drinks per day to decrease lifetime risk of harm and up to 4 standard drinks on one occasion to decrease acute risk of harm on any drinking occasion.
- College Members who are 18+ years old, who have chosen to consume alcohol, are encouraged to eat food and drink water before, during and after consuming alcohol.
- College Members take pride in maintaining their own wellbeing as well as that of their friends and others at all times, especially if alcohol is being consumed. If there is injury or risk of this, College Members are encouraged to call for help regardless of alcohol or substance use.
- College Members are expected to always maintain respectful relationships. (See Respectful Relationships Policy)
- College Members are responsible for maintaining the current condition of the College’s historic grounds and must actively prevent any damage that might occur, especially as the result of alcohol consumption. Any damage to College grounds or property should be reported as soon as possible.
- Alcohol may be consumed at non-licensed social events held on College grounds if:
- Alcohol is only consumed by those 18+ years old
- All those 18+ years old in attendance, who are consuming alcohol, are freely consenting
- All those 18+ years old in attendance must be aware of the alcohol content of each drink
- All licensed events must comply with the law and The University of Sydney Liquor Accord Guidelines for Specific Events.
St Andrew’s College Members have the right to make choices free from peer pressure and with a clear understanding of the facts and potential outcomes of that choice. This is informed consent and must be considered when consuming alcohol, smoking or using other drugs.
College Members should understand the following
- Intoxicated people cannot give informed consent
- Informed consent requires people to be free from the influence of others, not least older community members
- Informed consent requires the person to be aware of all the relevant facts
- How alcoholic a drink is
- Being given sufficient information to understand what they are agreeing to
- Being given a free choice to opt in or out without any negative sequelae
- Being permitted to change their mind at any time
St Andrew’s College takes a harm minimisation approach towards the use of alcohol, smoking, medications and other drugs. Harm minimisation recognises that the use of substances can be a part of life for many young people in Australia and seeks to decrease any harm as a result of this. The College Community wishes to minimise harm associated with alcohol, smoking, medications and other drugs, to develop responsible attitudes and behaviours towards them and to ensure that these substances do not prevent College Members from engaging energetically with College life.
- Drinking 2 standard drinks or less per day reduces the lifetime risk of harm from alcohol related disease or injury while
- Drinking 4 standard drinks or less on one occasion reduces the risk of alcohol-related injury arising from that occasion.*
All members of the College Community with concerns or questions are encouraged to seek help for themselves or for others at any time. All matters will be confidentially and respectfully managed. The health and wellbeing of everyone concerned are of the utmost importance.
The Highlander Bar
The Highlander Bar is situated in the Junior Common Room. When it is supplying alcohol through a transaction i.e. a cash bar, it operates as a licensed venue. As a licensed venue, The Highlander Bar must comply with the NSW Liquor Act 2007 at all times, including the principles of the Responsible Service of Alcohol as well as The University of Sydney Liquor Accord . These include but are not limited to
- Alcohol is only served to and consumed by those 18+ years old
- Entry or service of alcohol is only granted to those who are not intoxicated
- Activities that promote safer levels of alcohol consumption are encouraged
- Water, non-alcoholic beverages, low alcoholic beverages and food must be provided and always available
- No energy drinks are supplied
- Alcohol is served in plastic cups only and there are no takeaway sales
- The licensed premises is a non-smoking venue
Both the elected Highlander Bar Team and the Licensee are responsible for meeting all legal requirements when The Highlander Bar is open. This will ensure that the College maintains its on-premises Liquor Licence and is able to keep The Highlander open for College Members to enjoy. The Licensee is ultimately responsible for The Highlander Bar and has the final say in the operation of the venue.
When The Highlander Bar is not operating, the Junior Common Room may be used for non-licensed social events.
The Dining Hall
Formal dinners and other major dinners at St Andrew’s are special occasions for our Community. College Members who are 18+ years old may bring bottled wine or bottled beer to these special occasions.
Further information about formal dinners can be found in the College Handbook.
- College Members who are 18+ years old and who have chosen to smoke should understand that smoking, whether it is tobacco, cannabis or nicotine smoked through cigarettes or e-cigarettes, is harmful to the health of the users and others. There is no known safe level of use for any of these products or devices, including the inhalation of second-hand smoke/vapour.
- St Andrew’s College is a non-smoking precinct. Smoking anywhere in College will result in a fine of $300 to Students’ Club.
- College Members who are 18+ years old have the right to make an informed choice free from peer pressure about whether or not they smoke tobacco products including e-cigarettes.
- College Members who smoke must comply with the law as well as The University of Sydney Smoke Free Environment Policy and follow The University of Sydney Smoke Free Environment Procedures document.
- College Members who smoke are encouraged to quit for their own health and the health of others. Support, including limited financial support for stop smoking products, is available for College Members. All enquiries will be dealt with sensitively, confidentially and respectfully.
- The prescription of a smoked substance by a medical practitioner does not override the College’s Smoking Policy.
The Highlander Bar and smoking
The Highlander Bar operates as a licensed smoke-free venue. This includes the outdoor area. The elected Highlander Bar Team and the Licensee are responsible for meeting this legal requirement.
- The College does not condone the use of any prescribed drugs for purposes / by individuals other than those specified by a medical practitioner.
- Non-legal use of other drugs by any member of College or on College grounds is prohibited.
- The sale or dealing of any other drugs by College members will result in immediate suspension and likely permanent expulsion.
- All matters relating to drug use will be dealt with on a case-by-case basis. While the College will always remain consistent with Australian law, its priority is the health and safety of residents. It will, when possible, facilitate members’ access to services required to minimise harm and enable rehabilitation.
- The College has a duty to protect the safety of all residents and will impose sanctions when necessary.
- Visitors to College found to be using, selling or dealing illegal substances on site will be asked to leave and may be banned.
- Sedatives e.g. codeine, heroin, GHB, etc.
- Stimulants e.g. Ecstasy, amphetamines, including ‘ice’ etc.
- Hallucinogens and other drugs e.g. Cannabis, nitrous oxide etc.
Many of these can be either prescribed by a doctor or bought illegally. Some may be bought legally for other uses. And all are used in Australian society for non-medical and recreational reasons.
If a College member is prescribed medications by their doctor that can be used for non-medical reasons, College understands that this is private information and suggests that the College member:
- keep medications in a locked box in their room
- Keep this information private and do not inform other college residents or visitors of the medications, unless they are supporting the member and their medical condition
- Consider informing the Vice Principal or Principal. This information will be kept strictly confidential
The College understands that consuming other drugs has the potential to affect decision-making and affect the personal safety of College Members.
The College takes a harm minimisation approach and encourages any member of the College community with concerns to seek help for themselves or a friend at any time. All matters will be confidentially and respectfully managed and the health and wellbeing of everyone concerned is paramount.
St Andrews College takes pride in developing policy that is evidence based. Below are some of the documents referred to in the Alcohol, Smoking, Medications and Other Drugs Policy.
For additional evidence based information on the use of smoking, alcohol or other drugs please see; www.adf.org
What is a standard drink?
Policy created April 2017
Policy updated June 2017
Policy authorised by St Andrew’s College Council
Date to be reviewed April 2020
 Please see appendix 1 for ‘What is a standard drink?’