Respectful Relationships Procedures

 Procedures for Breaches of the Respectful Relationship Policy

Preventing and responding to discrimination, harassment, sexual harassment, assault, indecent assault and sexual assault. Procedures developed by the St Andrew’s College community.

 If you have any questions about these procedures please do not hesitate to contact collegelife@standrewscollege.edu.au

Procedures revised April 2017
Procedures updated June 2018
Procedures authorised by St Andrew’s College Council
Date to be reviewed April 2020

Contents

Introduction to Breaches of the Respectful Relationships Policy

The Reporting Party

The Responding Party

Asking for Support and Information

Getting Support 

Making a Report 

Making an Informal Report 

Making a Formal Report 

Investigator Procedures for Formal Investigations

The Investigator’s role

How to do an investigation

The Formal Report

Body of the report 

Conclusion

Recommendations

The Role of the Support Person in a Formal Report

Information for the Reporting Party for a Formal Report

Information for the Responding Party for a Formal Report

Appendices

 

Introduction to Breaches of the Respectful Relationships Policy

This document covers various aspects of running a successful response to breaches of the Respectful Relationships Policy at St Andrew’s College.

There are a number of options for members who have concerns about breaches of the Respectful Relationship Policy.  This spans from taking no action to seeking resolution with those involved directly, to an informal or formal report. Members can approach Respectful Relationships Officers, Pastoral Leaders or trained senior students who are happy to chat about any issues confidentially and give support and information to assist members to decide what they want to do.

The process seeks to ensure a fair transparent process for all involved while maintaining confidentiality, privacy and safety.

This is not a legally binding process.

All members are reminded that they can go to the police to make a complaint about any criminal matter at any time and will be supported by College.

The Reporting Party

A Reporting Party is any College member/s who makes a report to College concerning the behaviour of another person/s. Any individuals or groups who have witnessed or had something happen to them that they think has breached the College’s Respectful Relationships Policy can seek information, or make an informal or formal report. This can be about the behaviour of a St Andrew’s College member or an outsider.  This can be for an incident/s either on or outside College grounds. We seek to support and empower the Reporting Party who is not obligated to pursue any course of action unless there is significant risk to the reporting party or others.  We will support any Reporting Party wishing to go to the Police to report the incident/s.

The Responding Party

A Responding Party is any College member/s who has had a report made concerning them. Responding Parties who are members of College have a right to a fair and transparent process that seeks to maintain privacy.  It is the right of Responding Parties to refuse to participate in an informal or formal investigation, however the Reporting Party needs to be aware that the informal or formal process will proceed without them and findings from a formal report presented to College Council for action.

Since we are unable to satisfactorily investigate reports made against external persons, reports made concerning external persons may result in a ban from College grounds. We will support any Reporting Party wishing to go to the Police to report the incident/s. Security and/or the police will be called should they seek to re-enter College grounds.

Asking for Support and Information

You are welcome to approach anyone in the College community including Pastoral Leaders, senior students or the staff Respectful Relationships Officers.

The Respectful Relationships Officers are:

  1. The Vice Principal
  2. The Director of Operations
  3. The Director of Advancement
  4. The Senior Tutor
  5. The Chaplain

All matters relating to breaches of the Respectful Relationships Policy will be considered confidentially, sensitively and respectfully, on a case-by-case basis. Any issue you raise will be confidential except when it is assessed that it is likely that the Responding Party constitutes a significant risk to either the reporting party or any College member or if the Reporting member is at risk of significant harm for any reason. All decisions to take further action to ensure College members’ safety will be fully discussed with the Reporting Party where this is appropriate and possible. If there is no immediate danger to anyone, what happens after you ask for help is up to you.

Click here for more information about the Respectful Relationships Officers.

Getting Support

Here are some support options. You may choose to

  • Seek counselling and support either within the College structures or outside this (Pastoral Leaders, senior college students, Respectful Relationships Officers)
  • Seek further information
  • Seek no further support
  • Discuss with family and friends
  • Obtain medical assistance including a sexual health check-up and/or emergency contraception

Whatever your decision we are here to support you.

Making a Report

Here are some reporting options. You may choose to

Whatever your decision we are here to support you.

If you want to seek information you can do so confidentially.  You can talk to anyone in College and we have Respectful Relationships Officers and trained senior students who understand the policy and process and can help you with this.

If you wish you may give us information without giving names, i.e. ‘if this incident had happened and it was reported what would happen?’ we can then let you know the process to help you make a decision.

If you decide you wish to make a police report we will assist you to make this.  We will not force you to make a police report if you do not wish to do so.

If you decide you wish to attend the NSW Health Sexual Assault Services at RPAH we will assist you to make this.  We will not force you to do this if you do not wish to do so.

Making an Informal Report

An informal report is a chance for you to discuss what happened and look at options for restoring your sense of safety, fairness and allowing those who have been involved the chance to understand how their actions have affected you.

An informal report will give you a chance to tell your story and have it heard. With the help of one of the Respectful Relationships Officers, Pastoral Leaders or a senior trained student member of College you can decide on what the best course of action is for you. Your safety and that of tour community are paramount.

Outcomes of the process may result in:

  1. No further action
  2. A confidential discussion to discuss options. This can occur with a Pastoral Leader, Respectful Relationships Officers or a senior trained senior student
  3. A chance for you to let those involved understand the impact through direct conversation. This can be
    • In person without support
    • In person with senior student support
    • In person with Respectful Relationships Officer support
  4. A chance for those involved to hear how the situation has affected others in the community. This can be done by
    • A Respectful Relationships Officer
    • Pastoral Leader
    • Senior student
  5. Changes to policy because of the incident
  6. A formal report
  7. Another outcome

The Respectful Relationships Officer or senior trained student will help you run through these options to find the one that best suits you.

An informal report does not go to the College Council and will only be discussed with the Principal in general terms. As such, it will not result in significant penalty from College (i.e. suspension, exclusion) to anyone involved. Students’ Club may decide on a penalty i.e. exclusion from Students’ Club events or a fine.

Example 1

A College member confidentially reported to a senior trained student that they were offended by the colloquial use of the word ‘gay’ to portray something that was ‘weak’ or ‘lame’ in Students’ Club meetings.  The trained student was then able to privately feed this back to the students using this term, who were unaware of the impact and very happy to change their language to ensure that others in College weren’t offended.

 Example 2

A senior student intervened in an assault on a friend. He seeks further information regarding options to respond to the assault. The Respectful Relationships Officer discusses this with the student who goes back to his friend who decides they wish to come and seek more information. The options are discussed and the student elects to undertake a formal complaint. The responding party is informed and suspended from College pending the outcome of the investigation. A Respectful Relationships Officer undertakes a formal investigation and the confidential report goes to Council.  On the basis of information from the reporting party, witnesses and the responding party, Council decides that the student be excluded from College.

Making a Formal Report

Any member who believes that the Respectful Relationships Policy or Code of Conduct has been breached can ask for a formal investigation. Only the Principal or the Acting Principal can authorise a formal investigation. The member/s need to approach a Respectful Relationships Officer, the Vice Principal or Principal.  The request will trigger a formal report will trigger a formal investigation by College.  The Principal will make a safety assessment and request that one of the Respectful Relationships Officers undertakes an investigation. The Principal may act to immediately suspend a member of College pending the outcome of the investigation. The Principal will only take further action if safety becomes a concern until the investigation has been finalised.

The investigator will meet individually with:

  • Reporting Party
  • Responding Party and
  • any witnesses

At each meeting the people involved will be given the opportunity to explain the incident/s from their point of view.  Each interview will be confidential. All parties are free to bring a support person along to the interview. The investigator will give each person a chance to ensure that their statement is an accurate reflection of their interview.

The investigator will write a formal report with report findings. The report will

  1. detail the incident/s
  2. find whether the incident/s occurred or credibly could have occurred
  3. make recommendations

This report remains confidential and is not available to any of the involved parties. The Principal will decide what further actions need to be taken based on the findings.  This will vary from no further action to suspension pending exclusion on application to the College Council at closed session.

The Council will consider the outcomes of all formal investigations. The Council’s decision under the St Andrew’s College Act is final. No further action can be taken to overturn this decision.

Any investigation undertaken by College is not a criminal investigation and does not preclude a future police investigation.

 Example

 A College member repeatedly destroys College and College members’ property when drunk.  They are repeatedly aggressive at college events and several members of the College community make a formal complaint.  The incidents are investigated and the report and recommendations taken to Council closed session. A drinking ban is imposed and a final warning given that any further breaches of the Respectful Relationships Policy may result in exclusion. The member continues to drink alcohol and damage property and there are further complaints. The member is suspended, reports are investigated and taken to Council closed session, where a decision to expel the member is taken. 

Investigator Procedures for Formal Investigations

The Investigator’s role

The role of the investigator is to seek to impartially and to the best of their ability to;

  1. Understand what happened
  2. Understand the effects of the incident/s on the individuals involved and the St Andrew’s community
  3. Complete the report in a timely manner
  4. Seek support if feeling overwhelmed by the process or out of their depth
  5. When appropriate, discuss the recommendations with the reporting party prior to Council – seek advice on this process from the Vice Principal if unsure
  6. Make recommendations to the Principal
  7. Be present at closed session of Council to answer any questions Council has regarding the investigation
  8. Not disclose final outcomes of recommendations and Council decisions – this is the role of the Principal or their delegate

How to do an investigation

  1. Interview all involved parties and witnesses individually
  2. Face to face interviews are preferred if possible
  3. Set up a safe and private space (this may involve an interview off-site if this is preferred by the person being interviewed)
  4. Interview the reporting party first if possible
  5. All interviewees may request a support person
  6. During the interview make written notes to be incorporated into the final confidential report
  7. Request copies, screen shots etc of any messages, communications or recordings of the incident or related to the incident– these remain private and confidential and will be incorporated into the final confidential report
  8. If there are questions raised that need to be reviewed with individuals involved, the interviewer can request repeat interviews
  9. The interviews are not to be voice recorded by either the investigator, interviewee or support person
  10. The investigator will be aware of the emotional impact of the process for those involved, acknowledge this and at the same time seek to impartially gather an understanding of the incident/s
  11. In each interview;
    • Discuss the process
    • State clearly that this is a formal investigation and the rights of those involved
    • Assure confidentiality within the bounds of safety
    • Explain that the reporting party can withdraw from the process at any stage, within the bounds of safety
    • Discuss options for external reports including police. These can occur at any time
    • All interviewees can gain access to notes made by the investigator of their interview
    • The investigator is encouraged to run through their notes with the interviewee to ensure that there is agreement that the investigator has a correct understanding of the interviewee’s experience
    • The final report remains confidential and is only seen by the Principal or Acting Principal and Council

The Formal Report

Body of the report

  • Use the report template
  • Do not use full names (ie John Citizen = JC)
  • Transcribe the event/s as reported, do not reinterpret in your own words
  • Use a timeline to make sense of the sequence of events

Conclusion

The investigator needs to be aware of their own internal bias and understand that everyone will have a different recollection of events and their role is to piece together what most probably occurred, considering all the information available and what a reasonable person’s response to this would be.

Recommendations

Any recommendations made by the investigator need to be specific and implementable.

Any internal investigation will be put on hold if there is a current police investigation into an incident in College.  College may choose to undertake an internal investigation after completion of police investigation.

The Role of the Support Person in a Formal Report

The support person’s role is to be present to offer support to the reporting or responding party.  They can be present at the time of interviews as support. They do not have a right to take part in the investigation, nor can they offer opinion or information regarding the investigation. They cannot be either a reporting or responding party.  They may suggest that an interview be paused if the interviewee needs a break, is too distressed or for any other genuine reason.

The support person can withdraw from the role at any time.

The support person can seek support for themselves for any reason, if they find themselves distressed or upset or if they find the role and information they have, due to their role, is difficult for them to manage. Don’t forget that supporting someone who has suffered a traumatic event can be traumatic for support people.

How to support someone who is considering making a report

Many College members have done first responder training to help them understand how to best approach and support someone who is considering their options after a traumatic event. This includes discrimination, harassment, sexual harassment, assault, indecent assault and sexual assault. Remember ALGEE;

  • Approach, assess, assist in any crisis –
  • Listen non-judgementally
  • Give support and information –
  • Encourage professional supports
  • Encourage other supports

The support person needs to understand that they are not a counsellor and their role is help the person access professional support when and if they feel they need it. As a support person, it is useful to ask the person how they can be assisted and allow them to be in control of what action they take.

Sometimes people will talk about previous traumatic experiences when they’re intoxicated. In this case make sure they’re safe, don’t encourage further disclosures and get them to rest and sleep.  It possible that they may be very embarrassed by their behaviour when intoxicated, however follow up after any disclosures the following day, remember ALGEE.

The support person is required to keep the information they have confidential.

Information for the Reporting Party for a Formal Report

This information is for anyone who has made an informal or formal report to College of a breach in the Respectful Relationships Policy. The focus of the policy is to make sure that everyone is safe and at the same time to maintain confidentiality wherever possible. You may have witnessed or been involved in an incident or incidents that made you feel uncomfortable or you may be unsure or unclear that the behaviour breaches the policy and is unacceptable in College.

Please see the ‘Respectful Relationships Policy’ for more details of what a breach of the policy looks like. Please see Making a report, making an informal reportand making a formal report for more information about reporting.

We understand that making a report can be stressful and want to make it as easy as possible for you to do this. At the same time, we need to ensure that there is a fair process for everyone concerned. You are welcome to bring along a support person to your interview.

At the interview the investigator will;

  1. Interview all involved parties and witnesses individually
  2. Face to face interviews are preferred if possible
  3. Set up a safe and private space (this may involve an interview off site if this is preferred by the person being interviewed)
  4. Interview the reporting party first if possible
  5. All interviewees may request a support person
  6. During the interview written notes will be made to be incorporated into the final confidential report
  7. Request copies, screen shots etc. of any messages, communications or recordings of the incident or related to the incident– these remain private and confidential and will be incorporated in to the final confidential report
  8. If there are questions raised that need to be reviewed with individuals involved, the investigator can request repeat interviews
  9. The interviews are not to be voice recorded by either the investigator, interviewee or support person
  10. The investigator will be aware of the emotional impact of the process for those involved, acknowledge this and at the same time seek to impartially gather an understanding of the incident/s
  11. In each interview;
    1. Discuss the process and options available
    2. State clearly that this is a formal investigation and the rights of those involved
    3. Assure confidentiality within the bounds of safety
    4. Explain that the reporting party can withdraw from the process at any stage, within the bounds of safety
    5. Discuss options for external reports including police. These can occur at any time
    6. All interviewees can gain access to notes made by the investigator of their interview
    7. The investigator is encouraged to run through their notes with the interviewee to ensure that there is agreement that the investigator has a correct understanding of the interviewee’s experience
    8. The final report remains confidential and is only seen by the principal or acting principal and council

Information for the Responding Party for a Formal Report

This information is for anyone who is the subject of an informal or formal report to College of a breach in the Respectful Relationship Policy. We want to make the process as fair and open as possible and ensure privacy and confidentiality is maintained. Please see the Respectful Relationship Policy for more details of what a breach of the policy looks like.

We understand that being the subject of a report is stressful and College will appoint you a support person.  This will generally be either the Chaplain, Pastoral Leader or House committee member. You will be asked to make yourself available for interview. You are welcome to bring along your support person to your interview. It is within your rights to refuse to be interviewed, however this may result in your place College being terminated.

At the interview the investigator will;

  1. Interview all involved parties and witnesses individually
  2. Face to face interviews are preferred if possible
  3. Set up a safe and private space (this may involve an interview off site if this is preferred by the person being interviewed)
  4. Interview the reporting party first if possible
  5. All interviewees may request a support person
  6. During the interview make written notes to be incorporated into the final confidential report
  7. Request copies, screen shots etc. of any messages, communications or recordings of the incident or related to the incident– these remain private and confidential and will be incorporated in to the final confidential report
  8. If there are questions raised that need to be reviewed with individuals involved, the investigator can request repeat interviews
  9. The interviews are not to be voice recorded by either the investigator, interviewee or support person
  10. The investigator will be aware of the emotional impact of the process for those involved, acknowledge this and at the same time seek to impartially gather an understanding of the incident/s
  11. In each interview;
    1. Discuss the process
    2. State clearly that this is a formal investigation and the rights of those involved
    3. Assure confidentiality within the bounds of safety
    4. Explain that the reporting party can withdraw from the process at any stage, within the bounds of safety
    5. Discuss options for external reports including police. These can occur at any time
    6. All interviewees can gain access to notes made by the investigator of their interview
    7. The investigator is encouraged to run through their notes with the interviewee to ensure that there is agreement that the investigator has a correct understanding of the interviewee’s experience
    8. The final report remains confidential and is only seen by the Principal or Acting Principal and College Council

As the responding party, you may make a written submission to Council for deliberation of your case.

Appendices


Respectful Relationships

Introduction Guide

 

Who is this guide for?

This guide provides information on the Respectful Relationships Policy and the options available to you to respond to breaches of this policy. We seek to support and empower you through the Policy.

 

Summary of the Respectful Relationships Policy

  • All College members are expected to maintain respectful relationships always and in all circumstances.
  • Discrimination, harassment, sexual harassment, assault, indecent assault and sexual assault are not acceptable and will not be tolerated.
  • All College members are expected to actively seek informed consent in their interactions with others and respect when it is not given or withdrawn.

 

Support Options

  • At any time, you may choose to
  • Seek counselling and support at College
  • Seek counselling and support outside of College
  • Seek further information
  • Seek no further support
  • Discuss with family and friends
  • Obtain medical assistance including a sexual health check-up and/or emergency contraception

Whatever you choose we will support you.

 

Support at College

You are welcome to approach anyone in the College community who you feel comfortable talking to. For breaches of the Respectful Relationships Policy, you might like to talk to

  • Respectful Relationships Officers – Vice Principal, Director of Advancement, Director of Operations, Chaplain, Senior Tutor
  • Pastoral Leader
  • Trained senior students

 

Confidentiality

All matters relating to breaches of the Respectful Relationships Policy will be considered confidentially, sensitively and respectfully. Any issue you raise will be confidential within the bounds of safety. What you say will not be shared with anyone unless someone is at risk of harm.

 

Reporting Options

At any time, you may choose to

  • Take no further action
  • Seek resolution with those involved directly
  • Make an anonymous report
  • Make an informal report
  • Make a formal report
  • Make report to the police
  • Make a report to your University

Whatever you choose we will support you.

Anonymous Report

By making an anonymous report you may add to other information which can help us to act to ensure that St Andrew’s is safe for everyone. To make an anonymous report, go to http://policy.standrewscollege.edu.au/index.php/anonymous-report/

 

Informal Report

An informal report is a chance for you to discuss what happened and look at options for restoring your sense of safety, fairness and allowing those who have been involved the chance to understand how their actions have affected you.

 

Formal Report

Making a formal report will trigger a formal investigation by College. When the investigation is complete, a final report will be given to the College Council who will then decide to act on any of the report’s recommendations (e.g. suspension or expulsion). The Council’s decision is final.

 

Reporting Party

A Reporting Party is any College member/s who makes a report to College concerning the behaviour of another person/s.

 

Responding Party

A Responding Party is any College member/s who has had a report made concerning them.

 

Further information and examples of policy breaches

See the Respectful Relationships Policy

 

Other Respectful Relationships Guides

Making an informal report

Making a formal report

Responding party guide

Reporting party guide

Supporting person guide

 

Who to go to for help

Respectful Relationships Officers: Vice Principal, Director of Advancement, Director of Operations, Chaplain, Senior Tutor

Pastoral Leader

Lifeline – 13 11 14

1800 Respect – 1800 737 732

Reach Out – 8029 7777

 

 

 

 

 

 

 

 


Respectful Relationships

Making a Formal Report

 

Who is this guide for?

This guide provides information about the formal report to College process for breaches of the Respectful Relationships Policy.

 

You might

  • Be seeking further information
  • Be considering making a formal report
  • Have made a report
  • Have had a report made concerning you

 

What is a formal report?

A formal report is a request to College by a College member to formally investigate a potential breach of the Respectful Relationships Policy or Code of Conduct.

The investigation seeks to ensure fairness and transparency, whilst maintaining confidentiality, privacy and safety for all involved.

 

Who can make a formal report?

Any College member who believes that the Respectful Relationships policy or code of conduct has been breached can make a formal report to College.

 

How do you make a formal report?

If you wish to make a formal report, you need to approach one of the following College Members

  • Principal
  • Vice Principal
  • Respectful Relationships Officer

Making a formal report will trigger a formal investigation by College.

 

What are some of the possible outcomes?

  • No further action
  • Pay a fine
  • Be banned from events
  • Suspension
  • Expulsion

 

What happens when a formal report is made?

  • The Principal acts on any safety risks
  • The Principal appoints an investigator
  • The Principal will take no further action until the investigation is completed
  • The responding party is informed that a formal report has been made concerning them
  • A safe and private interview space is chosen (on or off site)
  • The reporting party is interviewed first (if possible)
  • All other involved parties and witnesses are interviewed individually by the investigator
  • The investigator will make written notes during the interview
  • Copies/screenshots of any communication relating to the incident may be requested
  • Individuals may be interviewed more than once
  • The investigator writes a report with recommendations for the Principal
  • The Principal makes a formal report to Council
  • The responding party may make a written submission to the Council
  • The Council deliberates on advice from the Principal.
  • The outcome is reported to the reporting and responding parties and the College community if needed

 

Who will be the investigator?

The Principal will appoint one of the Respectful Relationships Officers

  • Vice Principal
  • Director of Operations
  • Director of Advancement
  • Chaplain
  • Senior Tutor

 

What will the investigator do?

The investigator will write a formal report with report findings. The report will

  • Detail the incident/s
  • Find whether the incident/s occurred or credibly could have occurred
  • Make recommendations

 

Will College contact the police?

No. We will not contact the police, within the bounds of safety. Any investigation by College is not a criminal investigation and is not legally binding. We will support you if you choose to make a police report.

 

 

Will the investigation be confidential?

The investigation, any copies or screenshots of communication, the investigator’s report, the formal report made to Council and the Council’s decision are all confidential, within the bounds of safety. They will not be shared with anyone unless someone is at risk of harm.

 

Further information and examples of policy breaches

See the Respectful Relationships Policy

 

Other Respectful Relationships Guides

Making a report

Making an informal report

Responding party guide

Reporting party guide

Supporting person guide

 

Who to go to for help

Respectful Relationships Officers: Vice Principal, Director of Advancement, Director of Operations, Chaplain, Senior Tutor

 

Pastoral Leader

 

Lifeline – 13 11 14

1800 Respect – 1800 737 732

Reach Out – 8029 7777
 

 

 


Respectful Relationships

Making an Informal Report

 

Who is this guide for?

This guide provides information about the informal report to College process for breaches of the Respectful Relationships Policy.

 

You might be

  • Seeking further information
  • Considering making an informal report
  • The Reporting party of an informal (have made a report)
  • The Responding party to an informal report (have had a report made concerning you)

 

What is an informal report?

An informal report is a request to College by a College member to informally investigate a potential breach of the Respectful Relationships Policy or Code of Conduct.

It is a chance for you to discuss what happened and look at options for restoring your sense of safety, fairness and allowing those who have been involved the chance to understand how their actions have affected you.

An informal report does not go to council and will only be discussed with the Principal in general terms. As result it will not result in significant penalty from College for College members (i.e. suspension, exclusion). Student’s Club may decide on a penalty i.e. exclusion from student club events or fine.

 

Who can make an informal report?

Any College member who believes that the Respectful Relationships policy or code of conduct has been breached can make an informal report to College.

 

How do you make an informal report?

You can approach any Respectful Relationships Officers, Pastoral Leader or a trained senior student member of College and make an informal report to them.

 

Who are the Respectful Relationships Officers?

Vice Principal, Director of Operations, Director of Advancement, Chaplain, Senior Tutor

 

What happens when an informal report is made?

With the help of one of the Respectful Relationships Officers, Pastoral Leader or a trained senior student member of College, you can decide on what the best course of action is for you.

 

Outcomes of the process may result in

  1. No further action
  2. A confidential discussion to discuss options. This can occur with a member of the Pastoral Leader, Respectful Relationships Officers or a senior trained senior student
  3. A chance for you to let those involved understand the impact through direct conversation. This can be
  • In person without support
  • In person with senior student support
  • In person with Respectful Relationships Officer
  1. A chance for those involved to hear how the situation has affected others in the community. This can be done by
  • Respectful Relationships Officer
  • Pastoral Leader
  • Senior student
  1. Changes to policy because of the incident
  2. A formal complaint
  3. Another outcome

 

Example

A college member confidentially reported to a senior trained student that they were offended by the colloquial use of the word ‘gay’ to portray something that was ‘weak’ or ‘lame’ in student club meetings.  The trained student was then able to privately feed this back to the students using this term, who were unaware of the impact and very happy to change their language to ensure that others in College weren’t offended.

Further information and examples of policy breaches

See the Respectful Relationships Policy

 

Other Respectful Relationships Guides

Making a report

Making an informal report

Responding party guide

Reporting party guide

Supporting person guide

 

Who to go to for help

Respectful Relationships Officers: Vice Principal, Director of Advancement, Director of Operations, Chaplain, Senior Tutor

 

Pastoral Leader

 

Lifeline – 13 11 14

1800 Respect – 1800 737 732

Reach Out – 8029 7777

 

Respectful Relationships

Reporting Party Guide for Formal Reports

 

Who is this guide for?

This guide provides information for someone who wishes to make a formal report to College for breaches of the Respectful Relationships Policy.

You might

  • Have already made a formal report to College
  • Be thinking about making a formal report to College
  • Have witnessed or been involved in an incident that made you feel uncomfortable
  • Be unsure or unclear that a breach has occurred
  • Be seeking further information

 

What happens when I make a formal report?

  • The Principal acts on any safety risks
  • The Principal appoints an investigator
  • The Principal will take no further action until the investigation is completed
  • The responding party is informed that there has been a formal report made concerning them
  • A safe and private space is chosen for interviews (on/off site)
  • The reporting party is interviewed first (if possible)
  • All other involved parties and witnesses are interviewed individually by the investigator
  • The investigator will make written notes during the interview
  • Copies/screenshots of any communication relating to the incident may be requested
  • Individuals may be interviewed more than once
  • The investigator writes a report with recommendations for the Principal
  • The Principal makes a formal report to Council
  • The responding party may make a written submission to the Council
  • The Council deliberates on advice from the Principal.
  • The outcome is reported to the reporting and responding parties and the College community if needed

Do I have to go to my interview by myself?

No. You can bring along someone to support you in your interview. We can appoint you a support person (Chaplain, Pastoral Leader or House Committee member) or you can choose your own support person.

 

What are some of the possible outcomes?

  • No further action
  • Pay a fine
  • Be banned from events
  • Suspension
  • Expulsion

 

Can I record my interview?

No. You may not record your interview. You can ask for a copy of your interview notes made by the investigator during your interview. You cannot obtain the final report.

 

Can I report the incident to anyone else?

Yes. We will support you if you choose to make an external report, including to the police. This can happen at any time.

 

Can I change my mind?

Yes. You may change your mind and withdraw from the process at any stage, within the bounds of safety.

 

What if I’m not sure what to do?

You can talk to one of the Respectful Relationships Officers before making a formal complaint. During the investigation, the investigator will discuss your rights, the process and your options.

 

Will the investigation be confidential?

The investigation, any copies or screenshots of communication, the investigator’s final report and the Council’s decision are all confidential, within the bounds of safety. They will not be shared with anyone unless someone is at risk of harm.

 

Will the police be contacted?

No. We are not a mandatory reporter and will not make reports on your behalf. You will not be forced to make a report.
 

 

 


Respectful Relationships

Responding Party Guide for Formal Reports

 

Who is this guide for?

This guide provides information for anyone who has had a formal report for breaches of the Respectful Relationships Policy made against them.

 

What happens when a formal report is made?

  • The Principal acts on any safety risks
  • The Principal appoints an investigator
  • The Principal will take no further action until the investigation is completed
  • You are informed that a formal report has been made concerning you
  • A safe and private space is chosen for interviews (on or off site)
  • The reporting party is interviewed first (if possible)
  • All other involved parties and witnesses are interviewed individually by the investigator
  • The investigator will make written notes during the interview
  • Copies/screenshots of any communication relating to the incident may be requested
  • Individuals may be interviewed more than once
  • The investigator writes a report with recommendations for the Principal
  • The Principal makes a formal report to Council
  • The responding party (you) may make a written submission to the Council
  • The Council deliberates on advice from the Principal.
  • The outcome is reported to the reporting and responding parties and the College community if needed

 

Can I refuse to be interviewed?

Yes. You can refuse to be interviewed. This will not stop the investigation process.

 

What are some of the possible outcomes?

  • No further action
  • Pay a fine
  • Be banned from events
  • Suspension
  • Expulsion

 

Do I have to go to my interview by myself?

No. You can bring along someone to support you in your interview. We can appoint you a support person (Chaplain, Pastoral Leader or House Committee member) or you can choose your own support person.

 

Can I record my interview?

No. You may not record your interview. You can ask for a copy of your interview notes made by the investigator during your interview. You cannot obtain the final report.

 

Can the reporting party change their mind?

Yes. The reporting party may withdraw from the process at any stage, within the bounds of safety.

 

What if I’m not sure what to do?

The investigator, a Respectful Relationships Officer or your support person will discuss your rights, the process and your options.

 

Will the police be contacted?

No. We will not contact the police, within the bounds of safety.

 

 

 

Will the investigation be confidential?

The investigation, any copies or screenshots of communication, the investigator’s report, the formal report made to Council and the Council’s decision are all confidential, within the bounds of safety. They will not be shared with anyone unless someone is at risk of harm.

 

Further information and examples of policy breaches

See the Respectful Relationships Policy

 

Other Respectful Relationships Guides

Making a report

Making an informal report

Making a formal report

Reporting party guide

Supporting person guide

 

Who to go to for help

Respectful Relationships Officers: Vice Principal, Director of Advancement, Director of Operations, Chaplain, Senior Tutor

Pastoral Leader

Lifeline – 13 11 14

1800 Respect – 1800 737 732

Reach Out – 8029 7777
  


Respectful Relationships

Supporting Person Guide

 

Who is this guide for?

This guide provides information for anyone who is the supporting person for someone involved with a formal report for breaches of the Respectful Relationships Policy.

 

What is the supporting person’s role?

The support person can:

  • Be present to offer support to the reporting or responding party
  • Be present at the time of interviews as support if desired
  • Assist in the access of professional supports
  • Suggest that an interview be paused if the interviewee needs a break, is too distressed or for any other genuine reason
  • Cannot take part in the investigation
  • Cannot offer opinion or information regarding the investigation
  • Cannot be either a reporting or responding party

 

How to support someone who is considering make a report

  • Ask the person you are supporting how they can be assisted and allow them to be in control of what action they take
  • Help the person you are supporting access professional support when and if they feel they need it
  • Provide the person you are supporting with information
  • Help the person you are supporting to access information

 

Can I refuse or withdraw from being a support person?

Yes. You may refuse or withdraw from being a support person at any time.

 

 

Can I seek support for myself?

Yes. You can seek support for yourself for any reason, if you find yourself distressed or upset or if you find the role or information you have is difficult to manage. Don’t forget that supporting someone who has suffered a traumatic event can be traumatic for support people.

 

Will the investigation be confidential?

As a support person, you are required to keep the information you have confidential, within the bounds of safety. You must not share the information you have with anyone unless someone is at risk of harm.

 

ALGEE

Approach, assess, assist in any crisis

Listen non-judgmentally

Give support and information

Encourage professional supports

Encourage other supports

 

Further information and examples of policy breaches

See the Respectful Relationships Policy

 

Other Respectful Relationships Guides

Making a report

Making an informal report

Making a formal report

Reporting party guide

Responding party guide

 

Who to go to for help

Respectful Relationships Officers: Vice Principal, Director of Advancement, Director of Operations, Chaplain, Senior Tutor

 

Pastoral Leader

 

Lifeline – 13 11 14

1800 Respect – 1800 737 732

Reach Out – 8029 7777