Formal Report

A formal report is a request by a College member to College to formally investigate a potential breach of the Respectful Relationships Policy or the Code of Conduct. Any College member who believes that the Respectful Relationships Policy or Code of Conduct has been breached can make a formal report to College.

If you wish to make a formal report to College, you need to contact one of the following College members:

The person or persons who make a report to College are referred to as the Reporting party. The person or persons who have had a report made concerning them are referred to as the Responding party.

Making a formal report to College will trigger a formal investigation. The investigation seeks to ensure fairness and transparency, whilst maintaining the confidentiality, privacy and safety for all involved.

When a report is made:

  • If there are any safety concerns, the Principal may take action  (i.e. suspension)

  • The Principal appoints an impartial investigator (a Respectful Relationships Officer)

  • A safe and private space is chosen for interviews (on or off site)

  • The Reporting party is interviewed first (if possible)

  • The Responding party is informed that a formal report has been made concerning them

  • All other involved parties and witnesses are interviewed individually by the investigator

  • The investigator will make written notes during the interview

  • Copies/screenshots of any communication relating to the incident may be requested

  • Individuals may be interviewed more than once

  • The investigator writes a report with recommendations for the Principal

  • The Principal makes a formal report to Council

  • The Responding party may make a written submission to the College Council to take into consideration

  • The Council deliberates on advice from the Principal

  • The outcome is reported to the Reporting and Responding parties and the College Community if needed. The College Council has the right to exclude anyone it deems fit

The investigation, any copies or screenshots of communication, the investigator’s report, the formal report made to Council and the Council’s decision are all confidential, within the bounds of safety. They will not be shared with anyone unless someone is at risk of harm.

For more information, please see Making a formal report.

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